Administrative Assistant - Secretarial Services (f/m/d)

Administrative Assistant - Secretarial Services (f/m/d)

Telespazio Germany

Noordwijk, Netherlands

Reference: J24083
Category: Service and Satellite Operations

Who You Are

As part of the Administrative Support domain, we are looking for a new team member to complement our existing team in the area of Secretarial Services. This specific opportunity is relating to the Administrative and Management Support Service and the work place will be ESTEC, Netherlands. The position is hybrid and adheres to a work schedule based on the team's on-site business needs.

We are looking forward to meeting you!

What You Will Focus on

• Organisation of meetings, workshops, Conferences and related logistics;
• Secretarial Support;
• Public Relations planning and support;
• Filtering correspondence and enquiries;
• Taking and producing minutes of meetings;
• Preparation of background data prior to meetings;
• Travel organisation;
• Financial activities in SAP, Manpower Planning and Small Procurements;
• Reporting;
• Supporting Newcomers;
• Production of statistics for missions etc.

What You Bring

• Applicants must have a secondary education and professional training in administrative techniques.

Essentially

• Applicants must be highly proficient in MS Office (Word, Excel & PowerPoint) and Corporate E-mail Systems (Outlook);
• She-he is expected to demonstrate good organisation skills, attention to detail and the ability to establish and maintain effective working relationships;
• Self-motivation and the ability to work independently in an international environment;
• The working language of the Agency is predominantly English. Fluency in English, both spoken and written is mandatory and and a good knowledge of Dutch will be considered advantageous;
• This role entails periodic travel, requiring the applicant to be willing to travel to other European countries 4 to 5 times per year.

Desirable

• User knowledge of SAP and the ESA financial and procurement processes;
• Experience with Documentation Management Systems, such as ECLIPSE/Spice;
• Experience with SharePoint and TEAMS;
• Understanding the concepts and requirements for service delivery as part of a service team;
• Previous experience in the area of Public Relations will be an added advantage.

Furthermore

• Latest CV;
• The position will be based in the Netherlands.

What We Offer

All our benefits can be found here: https://www.telespazio.de/en/careers/benefits.

How to Apply

Are you passionate about making an impact, with an open and curious mentality? Get in touch with us today and send us your application!

Your HR Contact for this position is Bitu Maklari.

Apply Now

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Netherlands      Industry Association      Secretarial and Assistant      Telespazio Germany