Travel Cost Settlement Officer

ESA - European Space Agency

Noordwijk, Netherlands

Type of Contract: Permanent
Directorate: Directorate of Internal Services
Grade Band: A2 - A4
Location: ESTEC, Noordwijk, Netherlands

Description

Travel Cost Settlement Officer in the Financial Operations of Contracts Section, Finance, Planning and Controlling Department, Directorate of Internal Services.

You will be responsible for the provision of the service related to the settlement of ESA travel cost. These duties include the management of the outsourced service that ensures the settling and accounting of all costs related to the Agency's business travel.

This function is subject to an ongoing reorganisation where you will drive the procurement and structural actions leading to the new set up. You will be responsible for the interfaces, both internally with the Human Resources and IT Departments, and externally with the service provider.

Your duties will include the supervision of the outsourced service and the organisation of work in the following areas:

Monitoring the performance of the outsourced travel cost settlement service;
Liaising with the service contractor regarding the service level agreement and key performance indicators;
Liaising with internal stakeholders as regards changes to and clarifications of relevant policies and regulations and their application;
Monitoring the interface between the IT applications for travel (currently MAS/MOS and Concur in the future) and the ESA financial system in SAP (esa-p), including acting as customer representative for the evolution of these applications;
Participating, as expert, in the tender evaluation processes regarding the various stakeholders in the travel process;
Approving and monitoring the various related payment operations processes (e.g. related to the permanent mission advance (PMA), end-of-month operations, and periodic list of payments (PLP).

Technical competencies

Experience in travel cost;
Knowledge/expertise in IPSAS rules;
Knowledge/expertise in SAP (esa-p), MAS/MOS or any equivalent software such as Concur;
Knowledge/expertise in accounts payable;
Ability to drive the performance of an outsourced service.